+61 (02) 9258 1917 info@meetinghub.com.au

Meeting Room Booking Software

Meeting Hub is a purpose built, cloud based meeting room booking system designed for anyone who needs to take bookings for rooms, offices or desks online.

Benefits of using meeting room booking software

Now that you’ve seen some of the features of an online booking system you’re probably wondering what are the benefits?  Well, there are many and there’s a reason that more and more people are turning to technology to enable their online bookings every day.  Here are some of the benefits clients have reported from using our online meeting room booking software:

  • Productivity. Less time managing booking activities means more time focusing on customers.
  • Efficiency. Means you can trim back or re-deploy existing staff to support your customer service requirements.
  • Accessibility. Instead of filling in forms or leaving your customers sitting on hold they can self-serve and book online.
  • Payment Security. Enable instant, secured, assured payment improving cash flow, reducing bad debt exposure and directly improve your bottom line.
  • Bookings 24/7. Take anytime, any day, anywhere bookings.  Free up your team to focus on creating exceptional customer experiences.
  • Simplification. Effortless bookings and procedures for customers, reduce the time to train internal staff by using intuitive software that’s easy to use.
  • Automation. Real-time information, data, emails and communication.  No more duplicate keying of information between systems.
  • Integration. Work with third party platforms, and exchange data with your other key line of business applications.

Customer Success Stories

Read how Asian Pacific Serviced Offices overcame the challenges they faced.  As their meeting, conference and training room business continued to grow, the previous manual processes just couldn’t scale.

Deep dive features & benefits

There is lots more under the hood of our meeting room booking software and we’ve only just scratched the surface.  Here’s some extra features & benefits that we know you’re going to love.

Build your business not your competitors
You don’t want to drive a booking to your competitor down the road by using a 3rd party booking site where everyone is listed.  Close the deal right then straight off your own website without paying any commission;
Improve search engine rankings
Google loves providing relevant content & local services.  So the next time someone searches for a meeting room booking online and they are directed to your site, Google will see that you’re taking bookings online and this could improve your rankings;
Improve your sales conversion rates
How many times have you called a customer back after they have filled in a form for them to say “It’s O.k, I’ve booked somewhere else already”.  Take the booking out of the market immediately;
Simple yet powerful booking calendar and scheduling
Meeting Hub is integrated with your website, and connected with your payment system, a centralized booking calendar keeps track and informs you of booking commitments, booking schedules and changes;
Automatically track and credit free time usage
Set monthly allowances and then allow Meeting Hub to look after the rest.  Once your customer has used their entitlement, we will automatically start billing them for any additional usage;
Process Credit Card payments in real time
Process payments in over 120 currencies worldwide using Stripe secure payment gateway.  Funds are remitted directly into your own bank account improving cash flow;
Securely store payment information
After they have registered, your customers can choose to store & manage their preferred card details online for future use;
Multiple currencies and tax rates

Meeting Hub uses Stripe payments and can take payment in over 125 different currencies.  Tax rates can be set at the individual centre level which is great for those with international operations.

Multiple rates for different clients
Once logged in, if your customer has negotiated special rates with you these will be automatically displayed and calculated without the need for manual intervention;
Discount vouchers & coupons
If you’re running a social media campaign you can create discount vouchers which will automatically expire on your selected date;
Process additional charges before or after the booking
All payment information is securely stored by Stripe not by Meeting Hub.  So if a meeting room booking is extended and you need to charge the client’s credit card after the meeting, no problem;
Setup and load new centres and rooms
It’s easy to add in new inventory and make it available to be booked;
Add booking packages for training centres
Quickly create packages for use by training companies who regularly book your training rooms on a per attendee basis;
Export billing transactions to your accounting system
Our booking system can be configured to send booking confirmations only, or sales invoices.  These can then be easily imported into any accounting system;
Automatic calculation of cancellation charges
Configure the cancellation terms that your company uses and let Meeting Hub look after the rest.  If a customer cancels a room our software will look up these terms & conditions and deal with any refunds / credit notes.  If the payment was made by credit card we’ll even refund the money back on to the customers card for you!
Mobile device compatibility
For anytime, anywhere access to real-time booking information by agents, staff and other concerned personnel;

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