The billing file is an Excel spreadsheet containing all of the data that your accounting system requires to manage your billing, which should be saved locally as the file type your accounting system requires E.g. CSV. The Meeting Hub Billing File can be imported into all accounting systems, however each system is slightly different and requires specific formats and information. Therefore the Meeting Hub billing file fields will need to be mapped to your accounting software billing fields to allow for upload into the accounting software. It is important to ensure you liaise with your Accounting Software Vendor to understand what is required to import transactions into the Accounting Software. You may also need to work with your Accounts Team to obtain the required field names and general ledger/account codes to ensure revenue associated with your bookings is posted into the correct accounts within your P&L. The configuration only needs to be completed once, making future imports quick and easy.
Generate Billing File
After the initial configuration is complete you will be able to easily generate the billing file and begin the process of importing into your accounting system. Details on accessing the billing file are located on the Billing File Download and Import page.
During your first import, you may wish to verify and test the import to ensure that all of the required information is importing correctly. During subsequent imports, the verification is simply to ensure that the date range you have selected is displaying the correct bookings prior to ticking ‘mark exported for invoice’. More information on this can be found on the Billing File Download and Import page.
The test import is only required during the first import but can be added to your billing process as an additional check prior to completing the process.
Once you are happy that the information contained in the billing file is correct you can proceed to import it into your accounting system. Speak with your accounts team to see how they manage imports from other systems as Meeting Hub charges will be imported in the same way. More information on the import can be found on the Billing File Download and Import page.
With the booking charges now imported into your accounting system please see the Reconciling Payments page for more information on how to reconcile Stripe payments.